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Draft of 24.001: Alcoholic Beverages on University Property and in Fraternity and Sorority Houses

Status:

Draft

Endorsed by:

Lyn Redington | Vice President for Student Affairs

Signatures and dates on archival copy

  1. Purchasing, serving, and selling alcoholic beverages

    1. University departments, registered campus organizations, and approved users of university facilities may serve or sell alcoholic beverages on university property subject to compliance with this policy.
    2. University departments may serve or sell alcoholic beverages on university property only in connection with approved business-related events or activities that promote the teaching, research, or service mission of the university. Approved business-related events or activities must have as their primary purpose one of the following:
      1. Establishing and maintaining effective communications and relationships with persons or organizations outside the university
      2. Facilitating effective communications and relationships with alumni, boards, advisory groups, and other members of the university community
      3. University fundraising
      4. Employee recognition or development
    3. University funds may not be used to purchase alcoholic beverages. University foundation funds may be used to purchase alcoholic beverages for approved events only in accordance with the university expenditure policies.
    4. University funds allocated to registered campus organizations may not be used to purchase alcoholic beverages. Funds collected through an organization鈥檚 voluntary dues, donations, or fundraising may be used to purchase alcoholic beverages if the purchase and use of those beverages is in accordance with this policy and state and local laws.
    5. A department, registered campus organization, or approved user sponsoring an event at which alcoholic beverages will be used or sold must submit an application to sell or use alcoholic beverages to the executive director of event services, ("the director"). If alcoholic beverages will be used or sold, the application should be submitted no later than thirty- five days prior to the event in question.
      1. Prior to submission to the director, all applications must be approved and signed by the university official responsible for supervising the event.
      2. An application submitted by a registered campus organization must be approved and signed by the organization鈥檚 university advisor prior to submission to the director.
      3. The application must identify an individual affiliated with the applicant who will be responsible for supervising the event and ensuring compliance with this policy and any relevant state and local laws. This individual must be present at the event and may not consume alcoholic beverages during that time.
      4. Private events serving alcohol must provide a guest list with the application. The individual outlined in A.5.C. will be responsible for only allowing access to invited guests.
      5. Applicants for events that involve the sale of alcoholic beverages must comply with paragraph (B) of this policy.
      6. An event at which alcoholic beverages will be used or sold may not be held unless the director grants written approval of the application to sell or use alcoholic beverages.

  2. Permits for the sale of alcoholic beverages

    1. If attendees at an event will directly or indirectly pay for the alcoholic beverages that are served, a permit must be obtained from the Ohio department of commerce, division of liquor control.
    2. Any event open to the public will require a permit obtained from the Ohio department of commerce, division of liquor control.
    3. Information about division of liquor control requirements for permits, as well as the necessary application forms, can be obtained from the director.
    4. Departments, registered campus organizations, and approved users sponsoring events at which alcoholic beverages will be sold are responsible for submitting the necessary application forms to the division of liquor control and for paying the required fees. Division of liquor control applications must include the signatures of the director and the chief of the Ohio university police department.
    5. The sale of alcoholic beverages at events held in venues currently covered by alcohol permits must be conducted under the division of liquor control permits held by the university. These include sections of the following facilities: Baker university center, Templeton-Blackburn memorial auditorium, Shively dining hall, Walter hall, Peden, and Nelson commons.
    6. The sale of alcoholic beverages at events held in Peden stadium and the convocation center must be conducted under the division of liquor control permits held by the university or by a contracted third-party concessions vendor. 

  3. University housing

    1. Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of their own room or the room of another person of legal age, provided that all individuals in the room are of 21 years of age or older.
    2. Consumption or possession of alcoholic beverages in open containers is not permitted in the lounges, mods, and public areas of the residence halls, regardless of age.

  4. Fraternity or sorority housing

    1. If the housing facility allows alcohol to be served on their property, any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of their own room within a fraternity or sorority chapter facility or in the room of another person who is at least twenty-one years of age. 
    2. Consumption or possession of alcoholic beverages in open containers is not permitted in the common areas or on the external property of fraternity or sorority chapter facilities.

  5. Alcoholic beverages related to Ohio athletics and sporting events

    1. The sale or use of alcoholic beverages during "tailgating" activities is permitted only in designated areas. These areas must be limited and maintained while alcoholic beverages are being served, including controlled access and proper signage both inside and outside the controlled area.
    2. This activity will be conducted under the auspices of an F or F2 permit issued to the university for this purpose.

  6. Violations

    1. University employees who violate this policy or state or local laws governing the sale or consumption of alcoholic beverages are subject to discipline.
    2. Students or student organizations that violate this policy or state or local laws governing the sale or consumption of alcoholic beverages may be referred to the office of community standards and student responsibility.

Forms, References, and History

  1. Forms

    The following form is specific to this policy:

    1. The "Application to Sell or Use Alcoholic Beverages Under 91原创 Policy 24.001" is available from the Office of the Executive Director of Event Services.

  2. References

    The following items are relevant to this policy:

    1. Policy 01.030, "Production and Hosting of Major Events."
    2. Policy 47.015, "Catering."

  3. History

    Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the

    Prior versions of this policy were approved on:

    1. May 10, 2022 (Non-substantive update. Policies 24.016 and 55.003 were removed from the references section due to being rescinded).
    2. September 17, 2021 (Non-substantive update. Classified Senate removed as Reviewer due to the establishment of the AFSCME 3200 Contract) 
    3. April 3, 2013
    4. June 6, 2012
    5. March 31, 2003
    6. February 14, 2001
    7. August 13, 1997
    8. September 15, 1995
    9. November 4, 1994
    10. August 1, 1988
    11. September 22, 1987
    12. September 13, 1982
    13. January 23, 1975
    14. May 31, 1973